Please see our up to date guidance on External Teaching Staff below. This is also available in the staff manual.
In some Secondary Schools lecturers from the University or College will provide teaching for courses in the school.
As these staff are not employed by the Highland Council, access must not be granted to any personal pupil or staff information under GDPR (General Data Protection and Regulation). Therefore staff not employed by the Highland Council must not have access to the SEEMiS System.
Whereby a person who is not employed by Highland Council requires to take pupil registration, a paper register should be supplied. The school office can then be timetabled against the class and would in-put the registration on the lecturer’s behalf. The Mrs Time Table dummy records should not be used for this purpose.
We are in the process of moving our guidance manuals from Glow to Sharepoint.
On the Education System Support Home Page you will find links to the Staff, Pupil and Absence Codes manual. We have also added our new A to Z for Systems and will be moving our guidance links to here from Glow as we update them. Thank you for your patience whilst we work on this.
Click here to access the Education System Support Home Page.
Secondary Schools will already be working on their timetables for the next Academic Year and will require current P7 pupil data to be available as provisional pupils.
Primary Schools must check their P7 data before transferring the records to the relevant Secondary School. Note that transferring the record does not mean the Primary will lose their data – the records will remain current in Primary until the leaving date is reached.
Click the links for guidance now available on Sharepoint:
P7 Transfers Primary
P7 Transfers Secondary
The Scottish Government will shortly be collecting data for the annual Healthy Living Survey. The Survey is carried out for publicly funded schools in Scotland on registration for free school meals, uptake of school meals (both free and paid for) and Physical Education (PE) provision.
Data for the Healthy Living Survey will be uploaded direct from SEEMiS and focus on pupil attendance up to and including Wednesday, 26 February 2020
All schools must ensure that pupil attendance is up to date in SEEMiS each day to ensure that the data is accurate when uploaded for Scottish Government.
Please ensure that all outstanding TBCs are regularly updated. See the guidance on Glow here.
It is important to note that the LAC (Looked After Children) and Child Protection data within Records >>Edit are completed centrally. There should be no user with access to edit the data on these screens.
Please can those with the Click+Go Security Profile ensure that staff who have been applied access through Application>>Data Utilities>>Access Control>>Edit Data Settings>>Record Edit Access do not have Edit access set for LAC or Child Protection.
Queries regarding data on either of these screens should be directed to
Unfortunately we have just learnt that the Gets Report field within the Contacts screen in Records>>Edit can not be extracted through Custom Reports to pull reliable results due to a bug in the system. Note this bug does not affect Custom Reports other than for this field.
Schools who require this data however can log a request through the Systems Support Team and we can provide this data through an alternative source. Please advise in your call the data that is required.
Bullying Incidents should be recorded under Application >> Management >> Bullying&Equalities >> Maintain Incident.
Please remember that Bullying Incidents cannot be deleted, only amended. The Incident outcome can also be marked as unfounded.
A reminder that if you require any support or training that you must log a call with our team through the Service Portal.
To log a call click here and go to the Contact us button, or use the web chat facility on the Service Portal or call 01463 253150
Please ensure all the staff know how to log a call.
Note that within Records>> Edit the Address tab data relates to the pupil not the contacts. When a pupil is added through New Intake Enrolment or New Exceptional Enrolment, the contact details are required to be input however this then feeds through to the Address tab within Records>>Edit. Where not appropriate for the pupil, this should be amended.
To enter an address, always type in the postcode first, then click the Verify Address button and select the address – this will ensure that the data is entered in a consistent manner and will also feed the UPRN (Unique Property Reference Number) which is linked to the catchment areas.
It is extremely important that all Pupil Contacts have been entered correctly, ensuring that all necessary fields are completed, including the Involvement section.
Contact? Must be completed for all Emergency Contacts as indicated on the pupil enrolment form. Failure to complete this will mean the contact will not appear in necessary areas of the system (eg Emergency Contacts within the Contacts Report on Casual Groups)
Gets Report? Should be completed for all contacts who do not live at the same address as the pupil but who should receive letters and reports about them. Completion of this allows custom reports to be generated to extract these details.
Can Vote? This field is not currently used.
Parental Rights? Must be completed for those contacts who have parental rights.
Storm Accommodation? Must be completed for those contacts who the pupil may be sent home to in the event of the parent/guardian not being available eg in adverse weather, etc as indicated on the pupil enrolment form.
Online Payments? Must be ticked for all Main Contacts – this is linked to Cashless Catering.
All of the above can be checked (except the Contact field) by generating the report under Application>>Reports>>Custom Reports>>click on the open yellow folder>>select the report LEA Contacts Involvement >> click the view tab to generate. All corrections should be made through Application >>Records>>Edit. (UPDATE – please also refer to the post on Gets Report here)
Please log a call through Wipro (click here) or check out our other posts regarding the Contacts by using the Search facility to your right.